For those interested in Delegates and/or Rules and Alerts
About Delegate Access
This feature requires you to be using a Microsoft Exchange Server e-mail account.
Just as you might have an assistant who helps you manage your incoming paper mail, Microsoft Outlook provides similar functionality by making it possible for you to give another person access to your Inbox and any other Outlook folder you want. The process of granting someone permission to open your folders, read and create items, and respond to requests for you is called delegate access.
As the person granting permission, you determine the level of access the delegate has. You can give a delegate permission to read items in your folders, or to read, create, modify, and delete items. You can give a delegate permission to send mail and to respond to mail on your behalf. The delegate can also organize meetings on your behalf and respond to meeting requests and task requests sent to you. By default, if you grant someone access to your folders, that delegate has access to the items in the folders, except items marked private. You must grant additional permissions to allow access to private items.
Note If you want to use the Delegate Access feature, your mail must be delivered to your mailbox on the server, not to a personal folders file on your hard disk.
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About managing messages with rules
Rules help you manage your e-mail messages by performing actions on messages that match a specific set of conditions. After you create a rule, Microsoft Outlook applies the rule when a message arrives in your Inbox or when you send a message. For example, you can automatically:
- Forward to your manager all messages sent by Judy Lew when they arrive in your Inbox.
- Assign the category Sales to all messages you send that have the word "sales" in the Subject box.
- Flag each meeting request or meeting update you receive from your manager.
Rules fall into two general categories: notification and organization. Notification rules alert you in some way when you receive a particular message. For example, you can create a rule that automatically sends an e-mail message to your mobile telephone when you receive a message from a family member. Organization rules perform one or more actions on a message. For example, you can create a rule that moves certain messages to a folder or flags them for follow-up on a particular day.
You can also run one or more of your rules manually. Running rules manually allows you to selectively apply them to messages already in your Inbox or in another folder.
You can add exceptions to your rules for special circumstances, such as when a message is flagged for follow-up action or is marked with high importance. A rule is not applied to a message if any one of the exceptions you specify is met.
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Explore Help for additional assistance in setting up rules.
Outlook does not allow you to set up a rule to BCC and as his machines are company/project owned I was not comfortable downloading and installing external software programs, but there are software downloads available that will enable setting up rules to bcc e-mails. This type of software runs an average of $25 and is marketed to employers who want to monitor their employees e-mail traffic. This type of rule could be particularly effective for those of us who are BS’s to monitor e-mail traffic as we would not need access to WS account after setting the rule. All, or specified, e-mails would be blind cc'd to us. Google "Auto BCC" if interested.
